| 1.0 SAFETY POLICY STATEMENT |
| 1.1 GENERAL STATEMENT OF INTENT | | 1. The company is committed to ensuring the safety of its employees, customers, members of the public and anyone else who are affected by its operations. | | 2. The company commits to operating in accordance with the (1) Health and Safety at Work (etc) Act, (2) The Management of Health and Safety Regulations and all other applicable regulations and codes of practice, so far as is reasonably practicable. | | 3. The company shall ensure that significant risks are assessed and suitable and sufficient measures are adopted to allow personnel to carry out their duties safely and without risk to health. Suitable equipment shall be provided and maintained in a safe condition and safe systems of work shall be devised. | | 4. The company shall strive to achieve continuous improvement in Health and Safety performance. | | 5. The company Management shall provide all necessary resources including time to ensure that all Health and Safety matters are adequately funded. This includes, training, personal protective equipment, adequate equipment/tools, maintenance for this equipment, external advice where necessary and any other resource necessary to ensure the Health and Safety of our staff | | 6. Personnel shall be made aware of their responsibility for their own health and safety and that of others. All personnel shall be given the opportunity to consult with the management on matters relating to Health and Safety, or to appoint a representative to do so. | | 7. Where necessary The company shall arrange or provide suitable training for both management and operatives, in particular where new work practices or equipment are introduced. | | 8, The company shall seek external advice as necessary to keep its health and safety policy, working practices and equipment up to date and in accordance with current legislation. | | 9. Ultimate responsibility in all areas of safety rests with the Managing Director. This duty is of no less importance than any of the responsibilities attached to that position. | | 10. Reviews of this Health and Safety Policy shall be made annually during August. The monitoring of all issues relating to this policy is the responsibility of the Managing Director and the Operations Director. |
| 1.2 Glossary of Terms | | HSP means this Health and Safety Policy. | | OHS means ISO 45001 Occupational Health and Safety Standard. | | PPE means Personal Protective Equipment and uniform clothing that must be worn as applicable. | | RAMS means Risk Assessment Method Statement. | | Site means a work place where a project contract is undertaken as a customer or client premises. | | Project means a contract to undertake a service in accordance with a Risk Assessment Method Statement. | | Personnel are treated with an inclusive policy as managers, staff, contractors, sub-contractors, operatives and people that shall include all and any gender, race or creed. | | Method Statement means Work Instruction in compliance with ISO 9001 Quality Management Standard. | | Risk Assessment is in compliance with ISO 31000 Risk Management Standard. | | GDPR means General Data Protection Regulations that implies that the names of people shall be avoided and formal job titles shall be used to the same effect. |
| 2.0 ORGANISATION AND MANAGERIAL RESPONSIBILITIES | | 1. The company is owned and managed by the Managing Director and Operations Director who are directly responsible for Health and Safety matters within The company. The responsible person shall seek external assistance where necessary to ensure that the company meets both its statutory obligations and the objectives laid down in this Health and Safety Policy. | | 2. The organisation of the workforce is the responsibility of the Managing Director and who is responsible for ensuring that the business Health and Safety Policy and associated procedures are implemented by all personnel. | | 3. Day to day management of the business operations is the responsibility of the Operations Director who may be supported by site managers, each responsible for a site, project or customer premises. Depending on the size and nature of each project or site, the responsible person may be supported by one or more supervisors responsible for the direct supervision of personnel. |
| 3.0 PERSONNEL RESPONSIBILITIES | | 1. Each and every person has a statutory duty to take reasonable care in relation to their own health and safety and the health and safety of any other person who may be affected by their acts or omissions. | | 2. It is the duty of all personnel while at work: | | * To take reasonable care for the Health and Safety of themselves and others, who may be affected by their acts or omissions at work | | * To co-operate with the employer to ensure compliance with all The company Health and Safety policies and procedures | | * To refrain from intentional or reckless interference with equipment and /or systems provided in the interest of Health, Safety and the Environment | | * To co-operate with management when required on such things as accident prevention and all procedures with regard to Health, Safety and the Environment as set out in the Health and Safety at Work Act and the Environmental Protection Act and all associated Regulations and ACOPs | | * To maintain good standards of housekeeping within company and client premises | | * To report any accident or incident including near-misses (whether or not personal injury results) to the office | | * To report any defects in equipment without delay to their immediate Supervisor and not to attempt repairs which they have not been authorised and specifically trained to undertake | | * To ensure that no potentially hazardous item, substance or machine is brought on to site or used without the prior knowledge and authority of their immediate Supervisor | | * To use and if applicable wear any item of Personal Protective Equipment (PPE). It is a requirement of law that any equipment supplied for safety must be used, and when not in use it is properly cleaned, stored and maintained. | | * To undergo any Health, Safety, Environmental and operational training deemed necessary by The company |
| 4.0 STAFF CONSULTATION | | 1. If personnel become aware of any potential breaches of health and safety law, or unsafe working practices they must notify the Managing Director, Operations Director or Site Manager. | | 2. If personnel feels that health and safety procedures may be improved, for example by use of alternative equipment, they shall be encouraged to discuss any suggestions with the management. |
| 5.0 SAFETY FUNCTIONS AND RESPONSIBLE PERSONS | | 1. The company has identified the following safety functions and has designated those persons titled below as responsible for carrying out those functions: | | * Risk Assessments is the responsibility of the Operations Director. | | * Manual Handling Assessments is the responsibility of the Operations Director. | | * COSHH Assessments is the responsibility of the Operations Director. | | * Fire Risk Assessments is the responsibility of the Operations Director. | | * First Aid Arrangements is the responsibility of the Operations Director. | | * Emergency Procedures is the responsibility of the Operations Director. | | * Accident Reporting and Investigation is the responsibility of the Operations Director. | | * Welfare is the responsibility of the Operations Director. | | * Equipment Inspections and Records is the responsibility of the Operations Director. | | * Health surveillance is the responsibility of the Operations Director. | | * Method statements is the responsibility of the Operations Director. | | 2. Where any of the above titled personnel are unable to carry out their duties, for any reason, responsibility shall pass to the Managing Director to ensure that suitable provision is made to ensure the discharge of each function. |
| 6.0 ARRANGEMENTS FOR CARRYING OUT DUTIES |
| 6.1 Risk Assessments | | 1. The Managing Director or their nominated representative shall prepare a generic risk assessment covering the common risks encountered on normal project work. If necessary, external assistance shall be sought to carry out the generic risk assessments. The significant findings of the risk assessments shall be relayed to all personnel. Risk assessments are available as an internal online service for approved Personnele together with access to this health and safety policy. | | 2. The Managing Director or their nominated representative shall carry out project specific risk assessment for new projects where personnel are asked to work. Such assessments shall consider the health and safety of employees, contractors and any others including public on site. In particular The company is aware of the number of serious injuries from the incidence of Slips, Trips and Falls. The Managing Director shall pay particular attention to eliminating these hazards from each site. |
| 6.2 Modern Risk Rating: | | 1. The risk matrix shall involve Level of Harm or severity as: | | (1) Trivial severity as slight injury such as a scratch. | | (2) Minor severity as a minor injury such as a cut. | | (3) Off Work severity as a serious injury with 1 to 3 days off work. | | (4) Major severity as a serious injury with more than 3 days off work. | | (5) Incapacity severity as incapacity or death. | | 2. The risk matrix shall involve a possibility of likelyhood as: | | (1) Very Unlikely and not forseeable. | | (2) Unlikely possibility. | | (3) Possible possibility and will happen occasionally. | | (4) Probable possibility and will happen. | | (5) Certain possibility. | | 3. The modern risk priority is severity times likelyhood as: | | (1) Very low priority. | | (2-4) Low priority. | | (5-9) Medium priority. | | (10-12) High priority. | | (13-25) Urgent action needed. |
| 6.3 Serious or Imminent Danger | | 1. These procedures are in line with Regulation 8 of the Management of Health and Safety at Work Regulations | | 2. It is a policy of The company that no person will be made to work in dangerous conditions without due regard to health and safety and personnel should be aware that there are regulations and procedures regarding serious or imminent danger. | | 3. Managers, supervisors, employees and contractors are reminded that they must not under any circumstances undertake work or instruct others to undertake work where there is a risk of imminent danger without the correct levels of personal protective equipment, training and safety procedures being in place. | | 4. The company authorises any person to remove themselves to a relative place of safety when they have reason to believe they are at serious risk or in imminent danger. Work shall not resume in that area until the problem has been neutralised. | | 5. Some emergency events can occur and develop rapidly, requiring personnel to act without waiting for further guidance, for example, in a fire, personnel must, on arrival at new sites, make themselves familiar with the emergency procedures, escape routes and location of fire fighting equipment prior to starting work. | | 6. Under no circumstances shall work activities take priority over safety considerations |
| 6.4 Working At Height | | 1. It is the policy of The company to comply with the Work at Height Regulations. Work at height shall be avoided wherever possible, where work at height can not be avoided; the Site Manager is responsible for carrying out a risk assessment and selecting appropriate work equipment to access height and ensuring the appropriate safety measures to prevent falls are implemented. | | 2. Only trained and competent personnel shall be allowed to work at height and apprentices shall be closely supervised. | | 3. Where the risk of a fall can not be eliminated the Site Manager shall put in place measures and equipment to minimise the distance and consequences of a fall should one occur. |
| 6.5 Work Instructions (Method Statements) | | 1. Work Instructions as Method Statements shall be developed for all the business operations; information from site specific risk assessments shall be used to formulate these documents which will be related to members of staff carrying out the works. Instructions for generic tasks shall be reviewed and updated either periodically or when something significant changes. |
| 6.6 Manual Handling Assessments | | 1. The Managing Director or their nominated representative shall carry out specific manual handling assessments for any necessary operation which has been highlighted as requiring a detailed assessment by the general risk assessment. Manual handling assessments shall consider the load to be handled, such as tools, equipment etc, its size and weight, the individual, the task and the environment in which the task takes place. The assessment will also consider the possibility of utilising mechanical means to minimise the risks arising from manual handling. |
| 6.7 Noise | | 1. Regular exposure to high noise levels can cause deafness and tinnitus. Noise assessments shall be carried out when ever it is suspected that noise levels may be above 80db(a) and hearing protection shall be provided to the personnel involved. Where noise levels are at 85db (a) or above The company shall take measures to reduce the exposure of noise to personnel by means other than hearing protection, the wearing of hearing protection shall also be enforced |
| 6.8 COSHH Assessments | | 1. For all materials or substances utilised which may be hazardous to health, a formal COSHH Assessment shall be carried out by the Managing Director or their nominated representative. A register of hazardous substances shall be kept as an online service along with all relevant Safety Data Sheet information. Significant findings of the assessments shall be communicated to the relevant personnel, together with Risk Assessment Method Statement and instructions for use. |
| 6.9 Display Screen Equipment (DSE) | | 1. Working with Display Screen Equipment is recognised as being a major cause of injury and ill health, The company shall carry out risk assessments and provide information instruction and training to all impacted personnel. Personnel must carry out the recommendations of the risk assessment and must report instances of injury or ill health suspected of being caused by Display Screen Equipment work to the person responsible for Health and Safety at their earliest convenience. |
| 6.10 Young Workers | | 1. Risk Assessments must be carried out in compliance with The Management of Health and Safety at Work Regulations. | | 2. Explanatory Note: current regulations do not specifically identify young persons, but the company shall give consideration to young workers are seen as being particularly at risk because of their possible lack of awareness of existing or potential risks, immaturity and inexperience. | | 3. The responsible person will therefore: | | * Assess risks to young workers | | * Take into account their inexperience, lack of awareness and immaturity | | * Prohibit certain activities where higher risks are identified | | * Not allow the young person to operate any machinery or equipment without proper supervision and training | | * Provide training to ensure competence before allowing any unsupervised activity to be undertaken | | * Provide suitable supervision at all times | | * Not employ any person under the age of 14 years for any paid or non-paid employment |
| 7.0 Electrical work | | 1. All electrical work shall be carried out by qualified electricians holding appropriate electrical training certification. | | 2. Work shall be carried out in compliance with relevant current electrical regulations and IEE 17th Edition requirements. | | 3. Circuits and control systems shall be designed and tested by competent personnel. |
| 7.1 Fire Safety | | 1. It is the responsibility of the Site Manager to ensure that all fire safety procedures implemented in client buildings and on client sites are communicated to staff. | | 2. Where The company personnel are carrying out hot work, the person must first obtain the appropriate "hot work permit" from the Building Manager and ensure he has the appropriate fire extinguisher to hand. | | 3. A two-hour fire watch shall be maintained after any hot work. | | 4. Fire risk assessments shall be carried out in all areas occupied by the organisation, the risk assessments shall consider sources of ignition, sources of fuel and any extra sources of oxygen over and above what is present in the air. | | 5. The assessment shall evaluate the risk of a fire starting and the effect of the fire on personnel. | | 6. The assessment shall indicate control measures to remove or reduce the risk of fire starting. | | 7. The significant findings of the assessment shall be communicated to the relevant persons together with the necessary instruction and training. |
| 7.1.1 Means of Escape | | 1. In the event of fire occurring, it is vital that personnel are able to evacuate the premises. | | 2. All existing doors through which a person may have to pass to get out of the premises must be capable of being easily and immediately opened from the inside. | | 3. The company personnel shall not block or otherwise obstruct exits provided for emergency evacuation. | | 4. Access routes must always be maintained unobstructed to exit doors (internal and final exits) sufficient to allow easy access by the number of persons likely to use those routes, (750mm minimum width) and personnel must observe any line markers to indicate areas which must be kept clear | | 5. Stairways in buildings must be free from any risk of fire or spread of fire eg unauthorised portable heater, combustible material etc.. | | 6. Under no circumstances should fire doors be wedged open unless they are retained by automatic magnetic release systems or similar which are connected to the fire alarm system. |
| 7.1.2 Housekeeping | | 1. Good housekeeping is most important. | | 2. Waste or packing materials should not be allowed to accumulate in any building. | | 3. No combustible materials should be kept in rooms and stairwells should be kept clear of combustible materials at all times. |
| 7.2 Smoking | | 1. There is a general ban on smoking in all enclosed workplaces and company vehicles in compliance with the Health and Safety at Work Act. | | 2. Smoking is prohibited throughout all client sites unless designated smoking zones are identified. | | 3. Smoking is not allowed in company vehicles. This policy applies to Everyone. |
| 7.3 Health and Safety Training | | 1. The company shall provide as much training and re-training as is necessary to ensure, so far as is reasonably practicable, the health and safety of its personnel. | | 2. During Induction Training and upon any job transfer, safety training shall be provided to ensure that personnel are trained in Health and Safety matters to a level appropriate to their responsibilities. |
| 7.4 Induction Training | | 1. Every new person shall receive a safety induction on the day they arrive on-site. | | 2. The training shall include fire safety, manual handling, and display screen equipment use (where necessary), environmental and general safety. | | 3. New personnel shall also be given instruction and safety training on the equipment they will be required to use whilst discharging their duties. | | 4. A training record shall be maintained as an online service for each person. |
| 7.5 Communication with workers | | 1. The company uses a variety of methods including online services to communicate information with personnel. | | 2. A monthly informal meeting is held to discuss any issue, including safety. | | 3. The company pass information to personnel using online services that are used to clock in and clock out. | | 4. Communication with personnel whose first language is not English will be carried out using one or more of the following methods: | | * Ensure adequate time to consult with personnel where language and/or literacy may be an issue so they can absorb the information and respond in a timely way. | | * Use an interpreter; this may be a trained work colleague. | | * Get information translated and check that this has been done clearly and accurately by testing it with native speakers. | | * Use pictorial information and internationally understood pictorial signs where appropriate | | * Where information has to be in English, use clear and simple materials, and allow more time to communicate issues |
| 7.6 Pregnant Workers | | 1. The company recognise that pregnant workers are more vulnerable to injury and as such will carry out specific risk assessments where a worker notifies them of a pregnancy, such assessments will consider the workers duties, working conditions and hours, where it is deemed that a risk to the mother or baby is present, suitable controls will be introduced |
| 7.7 First Aid Arrangements | | 1. The Managing Director or their nominated representative shall ensure that as a minimum the company has an appointed person responsible for first aid. | | 2. The appointed person shall be responsible for maintaining the first aid kit and taking charge after an accident, this includes calling for a person qualified in first aid or ambulance if necessary. | | 3. Where visits are carried out to other premises, the person responsible for Health and Safety shall ascertain the first aid procedures to be followed, and details shall be provided to all personnel required to work in or on such premises. |
| 7.8 Emergency Procedures | | 1. Where work is carried out at a project work place as client premises, the Managing Director or their nominated representative shall ascertain the procedures to be followed in case of emergency, such as lone worker injury etc., and details shall be provided to all personnel required to work in or on such premises. |
| 7.9 Lone Working | | 1. All personnel who are required to carry out lone working shall be given information, instruction and training on the specific hazards of lone working. | | 2. The Managing Director or their nominated representative shall ensure all lone workers carry mobile phones to ensure they are able to be contacted. | | 3. The Managing Director or their nominated representative shall put in place any such measures he deems necessary to ensure lone workers can contact help in the event of an accident or an emergency, such measures shall include training, pre arranged call in times, etc. |
| 7.10 Machinery Maintenance | | 1. All machines including power tools, jet wash equipment, saws, drills etc., shall be subject to regular inspection in compliance with the "Provision and Use of Work Equipment Regulations" (PUWER), by a competent person. | | 2. Users of equipment are required to check equipment before use and shall report and withdraw damaged or unsuitable equipment from service immediately for repair or replacement. | | 3. All machinery shall also be subject to maintenance and service as per legal requirements and the manufacturers instruction and maintenance schedule or at least annually. |
| 8.0 Machinery Operation | | 1. All personnel who are required to operate machinery shall have the appropriate training and certification where necessary to operate such machinery. | 2. It is The company policy to take severe disciplinary action against any person found to be operating machinery without the necessary competence.| 8.1 Transport Safety | | 1. It is the policy of The company to only employ drivers who are competent. |
| 8.1.1 Driver approval and competence | | 1. A person may only operate The company vehicles if they: | | * Has held a full UK license for a minimum of 2 years | | * Has not been disqualified from driving for drink and/or drug offences in the last 5 years nor has any prosecution pending | | * Holds the correct license for the type of vehicle being operated | | * Drivers must inform The company of any circumstances that may lead a driver to being unfit for driving duties. | | 2. Drivers must inform The company immediately they become aware of any pending prosecution for any driving offence. | | 3. All drivers shall be asked to present their licenses annually to be photographed and uploaded to a secure data centre. |
| 8.2 Accident Reporting and Investigation | | 1. It is the policy of The company that all accidents, incidents and near misses are reported to the Site Manager and recorded into The company accident record book which is kept online in our Safety First Package. | | 2. The main objective of accident, incidents, near misses reporting and investigation is to reduce incidents and prevent future accidents. | | 3. It shall be the responsibility of the Managing Director or their nominated representative to notify the Health and Safety Executive in respect of any accident or occurrence for which notification is required by the: | | 4. Current - Reporting of Injuries, Diseases and Dangerous Occurrences Regulations (RIDDOR) | | 5. The following must be reported: | | * Deaths | | * Specified injuries to members of the public on our premises and taken to hospital. | | * Over 7 day injuries - where a person is injured at work and away from work or unable to perform their normal work duties for more than 7 consecutive days. This must be reported to the HSE using appropriate forms within 15 days of the accident. | | * Some work-related diseases as per RIDDOR | | * A dangerous occurrence - where something happens that does not result in an injury, but could have done. | | * Gas Safe registered gas fitters must also report dangerous gas fittings they find, and gas conveyors or suppliers must report some flammable gas incidents. | | 6. Any accident resulting in more than minor injuries or incident which might have resulted in serious injury shall be investigated by the Managing Director or their nominated representative. | | 7. Depending upon the circumstances of the accident, the Managing Director or their nominated representative may seek the assistance of an external Health and Safety Advisor, both in the investigation and the formulation of preventative procedures to avoid repetition. | | 8. A study of the circumstances shall help to reduce or remove the causes: | | * When the reports are examined over a period of time, it can be seen whether preventative measures have been effective in reducing accidents. | | * If these objectives are to be attained, investigation and reporting must be accurate, complete and consistent. | | * All accidents and incidents resulting in injury to personnel or near misses on the premises or sites that The company personnel are working on must be reported immediately to Site Manager and be recorded in The company Accident book and reporting systems. | | * Where there is more than one person injured in the accident a separate report should be used for each person. | | * All relevant questions must be completed for every accident resulting in personal injury. | | * Care should be taken in completing the Accident Report Form and wherever possible The company should ensure that the injured person reads the entries recorded on their behalf. | | * Care should also be taken when stating the nature of the injury, unless a medical certificate has been submitted. |
| 8.3 Welfare on Domestic Contracts | | 1. In most cases personnel shall be able to use Main Contractor welfare, toilet and washing facilities at their work place. | | 2. It will be the responsibility of the Site Manager to ascertain if this is possible prior to commencement of a contract. | | 3. Where it is not possible, it will be the responsibility of the Site Manager to establish the location of suitable temporary or public facilities. | | 4. Due to the nature of the work, it maynot reasonably practicable for The company to provide canteen facilities. | | 5. In some cases, personnel may be able to use Main Contractor facilities, but where this is not possible; personnel shall be required to make their own arrangements. | | 6. However, it will be the responsibility of the Site Manager to identify potential public facilities within the vicinity of the work. |
| 8.4 Welfare on Construction Projects falling under CDM regulations | | 1. Welfare facilities provided for construction projects shall be implemented as per schedule 2 of the current CDM regulations. | | 2. A list of these requirements are specified and are the responsibility of the Main Contractor. |
| 8.5 Equipment Inspections and Records | | 1. Each person must carry out a daily inspection of any equipment prior to its use and must immediately report any defect or suspected defect to the Site Manager. | | 2. The Site Manager shall carry out periodic inspections of all The company equipment, ladders, PPE, tools, etc., and shall keep a record of such inspections. | | 3. For the purposes of record keeping, each item of equipment shall have its own unique reference, which shall be clearly marked on it. | | 4. Markings must be maintained so that they are clearly discernible at all times. | | 5. Where an inspection reveals a defect, it shall be the responsibility of the Site Manager to ensure that the equipment is not used until such time as a suitable repair has been effected by a competent person. | | 6. If the equipment is beyond repair it must be recycled, whether or not a suitable replacement is available and any work relying on the use of such equipment must be delayed until a suitable replacement is available. |
| 8.6 Portable Appliance Testing | | 1. The term "portable" is used to mean portable, movable or transportable. | | 2. Portable equipment is not part of a fixed installation but when used is connected to a fixed installation (or a generator), by means of a flexible cable, plug and socket. | | 3. It includes equipment that is hand held or hand operated while connected to the supply. | | 4. All portable electrical appliances shall be tested in accordance with the regulations, at the recommended intervals, as may be necessary to prevent danger. | | 5. It shall be the responsibility of the Site Manager to ensure that all equipment provided is suitable for the task, including any provided by a Contractor. | | 6. Each person must carry out a daily inspection of any equipment prior to its use, and must immediately report any defect, or suspected defect to the Site Manager. |
| 8.7 PPE | | 1. Personal Protective Equipment shall be specified and provided by The company and the relevant PPE must be worn at all times whist carrying out work. | | 2. Details of the correct PPE shall be made available to personnel. | | 3. No person is permitted to start work without the correct PPE and the necessary information, instruction and training to enable them to utilise the equipment correctly and without risks to safety and health. | | 4. It shall be the responsibility of each the Site Manager to monitor the wearing of PPE on sites under their control. | | 5. Persons found to be persistently breeching PPE rules shall be subject to disciplinary procedures including ejection from site |
| 8.8 Asbestos | | 1. Asbestos is recognised as being an extremely hazardous substance and as such must be treated with the utmost care. | | 2. When working on site, personnel shall assume any suspicious material is asbestos unless there is conclusive evidence to the contrary. | | 3. No drilling, breaking or cutting shall be carried out to any material suspected of containing asbestos fibres. | | 4. Any suspicious material shall be reported to the Site Manager and Building Manager immediately. | | 5. An appropriate Asbestos Survey should always be made available. | | 6. Its purpose is to locate, as far as reasonably practicable, the presence and extent of any suspect Asbestos Containing Materials (ACMs) in the building which could be damaged or disturbed during normal occupancy, including foreseeable maintenance and installation, and to assess their condition prior to starting work. | | 7. A Refurbishment and Demolition survey should be made available where refurbishment work or other work involving disturbing the fabric of the building is carried out. | | 8. The company policy is that contracts shall not be undertaken where Asbestos is a factor. | | 9. Under limited circumstances and when authorised, The company personnel with an appropriate current training certificate shall be allowed to work on non-licensed asbestos products as prescribed by the HSE, this type of work shall be risk assessed separately from other tasks. | | 10. Notifiable non-licensed work (NNLW) must be notified to the HSE before commencement of work. | | 11. A copy of the RAMS must be logically signed by registration by all personnel when working with asbestos. | | 12. The company shall record all projects involving NNLW and keep records of personnel health surveillance as applicable (every 3 years for NNLW) |
| 8.9 CDM (Construction Design and Management) Projects | | 1. The company recognises the requirements of these regulations and makes every endeavour to comply. | | 2. Briefly - The regulations call for: Skill, Knowledge and Experience known as the competence-of-all. | | 3. Competence - A person must be capable of carrying out duties placed on them and must only accept knowing they are competent to carry out the task. | | 4. No person may arrange for a person to carry out works unless they are either, competent, or under supervision of a competent person. | | 5. The company selects personnel based on ability and where possible seeks evidence by certification. | | 6. A training plan is maintained and personnel are encouraged to take on additional training in order to improve skills. | | 7. Additional in-house training refresher sessions are provided in order to keep personnel up to date with current regulations. |
| 8.9.1 Co-operation of employees, contractors and others | | 1. Every person involved in projects must seek the co-operation of any other persons concerned at the same or adjoining site so far as necessary in order to ensure all may carry out works safely | | 2. Similarly, they must co-operate to ensure others may continue with their works safely. | | 3. Personnel involved must report anything which is likely to endanger the health or safety of themselves or others. | | 4.Supervisors have been appointed in order to ensure work is managed such that it may continue safely where multiple trades or activities may be ongoing simultaneously. | | 5. Liaison with others allows arrangements to be made that enable all to continue to work safely. |
| 8.9.2 Co-ordination of activities | | 1. All persons must co-ordinate their activities with one another in a manner such that "so far as is reasonably practicable", the health and safety of persons carrying out the work and anyone affected by the work shall remain safe from harm at all times. | | 2. It is recognised that all projects may not be able to continue at the same time, therefore Site Managers shall discuss and plan such that the project may progress safely. |
| 8.9.3 Prevention of accidents | | 1. Every person must ensure general principles of prevention are applied "so far as is reasonably practicable", to ensure the safety of all and works during all stages of a project. | | 2. This is a priority in all activities and the business ensures that method statements and risk assessments are produced identifying arrangements for safe working. | | 3. All personnel are briefed on these to ensure they understand these arrangements and the risks that may be encountered by not following procedures. |
| 8.9.4 Duties of Contractors | | 1. All Contractors and Principal Contractors have specific duties placed upon them under these regulations and all must be aware and endeavour to comply. | | 2. The regulations spell out these requirements for both Contractors and Principal Contractors | | 3. The business is fully aware and endeavours to comply so far as is reasonably practicable. | | 4. All personnel have been made aware of these duties through in-house training | | 5. The CDM Regulations apply to most common building, civil engineering and engineering construction work including domestic projects. | | 6. The Client must appoint a Principal Designer to manage the requirements of the CDM Regulations. | | 7. On a domestic project, the Building Contractor may take on this role. | | 8. The Principal Designer or Building Contractor must notify HSE of the site if the construction work is expected to either: last longer than 30 days and have more than 20 persons on site at any one time during the project; or involve more than 500 person days of construction work; HSE should be notified on-line before construction work starts using form F10. |
| 9.0 Hand Arm Vibration Syndrome (HAVS) | | 1. Anyone who regularly and frequently is exposed to high levels of vibration can suffer permanent injury. | | 2. The construction industry has the second highest incidence of vibration white finger (VWF) injury which is one of the more common forms of HAVS. | | 3. The company shall ensure that personnel are not subjected to excessive vibration through power tools etc. | | 4. The company shall endeavor to source low vibration tools and limit exposure to vibration. | | 5. The company shall provide adequate information, instruction and training to its personnel on the risks of HAVS. |
| 9.1 GUIDANCE | | 1. The company commits to operating to the very highest standards of Health, Safety and Quality and shall therefore carry out its operations in accordance with best practice as advised by the Health and Safety Executive and also various trade bodies and associations. | | 2. This best practice shall be reviewed on an annual basis and adopted annually or when evidence that significant improvements can be made by adopting sooner. | | 3. Guidance documents (e.g., Accepted Codes of Practice) are shared as online services that are made available to personnel and other interested parties |
| 9.2 MONITORING HEALTH AND SAFETY PROCEDURES | | 1. At regular intervals the Managing Director or their nominated representative shall carry out a health and safety audit on one contract, selected at random. | | 2. The audit shall consider the effectiveness of the welfare facilities; emergency procedures, safe methods of work etc., identified at the outset and shall identify any corrective action required. | | 3. Where the Managing Director considers it necessary in order to maintain the desired level of health and safety, they may seek the assistance of an external Health and Safety Advisor in carrying out audits and identifying corrective actions. |
| 9.3 RECORDS | | 1. All records shall be maintained as an online service sanctioned by the Managing Director, as indicated in the various appendices. Such records shall include: | | * Equipment Inspections | | * COSHH Assessments | | * Generic Risk Assessments | | * Staff Training and Induction Records | | * Accident records | | 2. In addition to the above general records, the following contract specific records shall be maintained for each project. | | * Project and Contract Start-up information | | * Specific Risk assessment | | * Method Statements and Safe systems of work. | | * Accident Records |
| 9.4 STATEMENT OF POLICY ON ALCOHOL AND CONTROLLED DRUGS | | 1. It is categorically forbidden for personnel to enter sites or places of work, to drive a vehicle, use or operate plant and equipment, or to assist or supervise in it's use, whether on or off company business, in an unfit state due to the influence of alcohol or illegal drugs and other substances, such as glue or unclassified "Highs". | | 2. Disciplinary action shall be taken if you are caught in the possession of illegal drugs on Company or Client property or in Company vehicles. | | 3. Personnel taking medicines or prescribed drugs under the direction of their G.P, Dentist, or Hospital Doctor that may affect their ability to carry out their work duties have a duty of care responsibility and must notify the Site Manager |
| 9.5 CONCLUSION | | 1. The above policy is designed to suit the construction services business to which it relates. Should the nature or size of the business change significantly this policy will be reviewed and up-dated, as appropriate. | | 2. Intellectual Property documentation is available online to manage health and safety: | | * Risk assessment | | * Method statement | | * CoSHH Assessment | | * Manual Handling assessment | | * Fire risk assessment | | * Training records | | * Induction training for new starters | | * Equipment inspection records | | * Site audit inspection form | | * Contract start up information | | * Construction phase plan |
| Document Control. | | 1. Document Title: Safety Policy. | | 2. Description: Safety Policy, policies and guidelines. | | 3. Keywords: Safety Policy, policies and guidelines. | | 4. Privacy: Shared with approved people for the benefit of humanity. | | 5. Edition: 1.1. | | 6. Issued: 2 Jan 2018. |
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