Register of Fixed Assets

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1. Register of Fixed Assets:

1. The asset register is about plant, equipment, tools, consumables and documents.

2. Assets has an implied value and everything with a value such as intellectual property is an asset.

3. Every contact and person is represented by a collection of information.

4. The primary index to imformation is the project - most information is for a named project, but some information is for head office.

2. Glossary:

1. "Asset" is information about a physical thing with value.

2. "PLANT" is an asset with value, including vehicles.

3. "EQUIPMENT": is an asset with a value and liabilities as LOLER, FIRER and PUWER inspections.

2. "TOOLS" are an asset with value.

2. "CONSUMABLE" is an asset with value.

2. "DOCUMENT" is an asset with cost of authoring.

2. "EMAIL" is an asset type of .

3. Inspection:

1. Every asset has an inspection history and may have a valuation history.

2. LOLER is the inspection report for lifting equipment.

3. PUWER is the inspection report for power equipment.

4. FIRER is the inspection report for fire fighting equipment.

4. Contract Hire:

1. Contract hire is managed by a diary of events showing delivery, offhire and collection dates.

2. The daily and weekly cost of all contract hire is collected by project as part of cash flow management information.

5. Document:

1. Documents and minutes of meetings are intellectual property that is managed as a corporate asset. All documents are encrypted so the contents cannot be stolen and the company cannot suffer a reportable data breach.

2. Documents are authored as the first edition and that edition is frozen so the contents can never be lost, corrupted or changed.

3. A copy of an existing document can be taken and edited as a new edition that will be saved and frozen.

4. The document library has the role to be able to prove to a court of law that the contents of any document are immutable and could never be changed because a large number of frozen copies are distributed to many secure phyical data centres.

5. No document can be deleted and history cannot be changed, but a document may be marked as "inactive" so it does not show up in normal search lists.

6. Email:

1. Emails are shared business documents that are retained in the documentation library for at least seven years. No business email can be changed in any way. All business emails are shared and not for private use.

7. Search:

1. All documents are indexed many ways for easy search and retrieval. Search criteria may include:

(1) Name of document.

(2) Unique number of document.

(3) Type of document.

(4) Date authored.

(5) Person as author.

(6) Project (site) name or number.

2. A simple list of all documents filtered by project and sorted by document name has high use. An extra filter by document type is common.