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5.3.5 F5 Payment Advice Procedure
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Finance Procedures:
Finance procedures involve of at least the following 7 measurable tasks and states:
F1. Prepare is the initial state while the company is a Prospect until they are a Client.
F2. Commission Percentages are entered when a new Client is handed over from Sales to Brokers.   This task F2 is triggered by task S5.
F3. Payment Schedule is verified and/or entered when a client approves a quotation with an energy provider.   This task F3 is triggered by task B10.
F4. Proforma Invoice may be created by the schedule when a payment is due from an energy provider.
F5. Upload Advice Notice may be triggered by an energy provider in response to a proforma request.
F6. Send Invoice is triggered by the schedule with optional advice from an energy provider.
F7. Payment is entered and assigned to the relevant financial accounts based on the commission percentages.

Payment Advice
Only the energy provider has the actual readings, consumption and spend details for a current contract that has reached its anniversary date.
Where the energy provider provides this data in the form of a spread sheet, the spread sheet can be uploaded to adjust the contract and schedule with actual amounts.

Invoicing
Where the schedule shows an accurate amount, click the "invoice" button to generate the invoice to the energy provider and send it as an automated email.
Where the schedule shows an estimated amount, click the "invoice" button to generate the reminder to the energy provider and send it as a simple email.   The reminder email is a request for actual consumption and billing amount to be provided as a payment advice notice.
Payment advice data from an energy provider may be uploaded into the contract and schedule to alter estimated values to become actual amounts.   Once the schedule has an actual amount the normal 2invoice2 button can be pressed to send the invoice to the energy provider by automatic email.

F5 Upload Advice Note:
The energy provider will send a spread-sheet that is uploaded to show actual consumptions and amount of commission due.   TIES Bespoke Application Service uses this data to correct the contract with actuals.

Bulk Processing
Bulk processing can be done by delaying all invoicing by an average of 15 days and processing a complete months worth of invoices as if they were one invoice due on the first day of the following month.   For example, all invoices that were scheduled to be paid in January can be delayed until s bulk process can be done in February.   This not only delays cash flow, delays payements and delays commissions, but introduces the possibility that a defect in one invoiced line will delay the whole bulk invoice.   Bulk processing can reduce the number of invoices and the number of payments to be handled and this may have banking benefits.

Document Control:
1. Document Title: F5 Payment Advice Procedure.
3. Keywords: F5 Payment Advice Procedure.
4. Description: F5 Payment Advice Procedure.
5. Privacy: Public education service as a benefit to humanity.
6. Issued: 11 Jun 2018.
7. Edition: 1.3.