Daily Task List

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1. Daily Task List:

1. Contract hire management is mandated for all assets as equipment used on a project. Equipment includes plant and tools.

2. A project does not own any equipment and so all assets needed on a project must be hired.

3. Equipment must be inspected daily by each operative as part of their Daily Prestart Checklist.

3. Equipment must be inspected weekly by the Site Manager and an inspection report recorded.

7. Daily Task List Register:

1. The project plan and project RAMS define the list of assets used by a project.

2. The project plan includes that asset register of equipment including cost schyedule.

3. The project plan is dynamic with planned and acctual delivery, off-hore and collected dates.

3. The project plan show the daily cost to the contractor and the daily cost to the project that may be cost plus a percentage.

1. done:

1. TASK is the primary unit of work done on a project.

2. Good task assistant tools enable people to be more effective project managers and generate evidence about every activity with minimum cost.

3. Task management skills can be augmented with an effective online assistant that never forgets and never misses a scheduled project event.

Glossary:

1. TASK is a way to represent project information in a diary - task implies project.

2. Project implies a nominated client site - a site report and a project report are based on the same information.

3. Project means Site and Site means Project. Project implies Client or Customer or the person who pays.

2. Project Management:

1. Each project can be fragmented into a set of activities that are undertaken according to a schedule - the project plan.

2. Risk management is part of each activity plan with hazards and control measures documents in conformance with occupational health and safety regulations.

3. Quality management is part of the project plan with non-conformance issues being documented as a snagging list or corrective action plan.

4. Contract management is part of the project plan with the registration of milestones and billable events that can be clearly measured and signed off by the client.

5. Quotation management is helped by reusing evidence of the actual costs of doing each project activity.

6. Health and Safety management is helped by reusing risk assessments, hazards and control measures in an effective way.

7. Billing management is helped by sharing milestone information with the client so stage payments can be signed off in an open and transparent way.

3. Project Diary:

1. Each project has its own project diary with project information that is shared with the client and company head office.

2. The project diary shows tasks, activities and events. Tasks act as evidence that imply actual cost of doing activities.

4. RAMS Assistant:

1. The project plan has an overall Risk Asessment and Method Statement (RAMS) that may be part of the original quotation for the project.

2. As the project plan is broken down into activities that can be scheduled to people, the RAMS is droken down into Daily Activity Briefings and Activity Specific Risk Assessments.

3. A massive library of historic hazards and appliacble control measures may be selected to minimise the likelyhood of errors of omission.

5. Customer Relationship Management (CRM):

1. Your task assistant includes client or customer relationship management where the client may be represented by one or more projects undertaken for that client.

2. A client may have one or many sites (address) and each site may have one or many contracted projects.

3. Account management means contract management where the contract is an agreed project plan and payment plan.

4. Quality management means delivering the project in agreement with documented quality tollerances - it does not mean perfection because perfection is not practical.

5. Risk management means planning a method that identifies potential hazards and deploys control measures to mitigate or avoid each hazard. Risk management does not means eliminating all accidents because no control measures are practical to prevent an aircraft dropping through the roof.

6. Toolbox Talk:

1. A library of toolbox talks is provided that may be reused by the project or site manager from time to time as applicable.

2. A persons daily time record may capture the toolbox talk registration number to confirm attendance.

7. Daily Check Sheet:

1. The project or site manager may issue a daily check sheet to each person wokign on a project.

2. A persons daily time record may capture the daily check sheet registration number to confirm agreement with all issues.

8. Activity Specific Risk Assessment:

1. While the RAMS for the overall project is a critical document, an activity specific risk assessment may be created for each daily activity.

2. The library of hazards and control measures is used to mitigate errors of omission and to maximise the safety of the people assigned the activity as part of the overall project.

8. Project Cost Control:

1. Because almost one fifth of all projects suffer a cash flow crisis, cost control is a paramount part of the project site managers role.

2. Costs are accumulated from personal time sheets and from asset contract hire with consumables and purchased goods recorded as a kind of task.

3. At the end of each day, end of each week and eand of each project phase, the accunmulated costs are presented and shared with all parties.

1. Task Diary or Diary of Tasks:

1. Every company and every person needs a diary of tasks where a "task" is information about anything and everything that has happened or is scheduled to happen.

2. A large number of different types of task may exist, but all tasks are treated in a similar way to make the diary easy to learn and easy to use.

3. A critical business objective is to design the Diary of Tasks to be demonstrable and intuative to construction workers who may not normally use a computing device as part of their daily work.

2. Glossary:

1. "TASK" is information about anything that has happened or is scheduled to happen.

2. "DIARY" is a way to present TASK information by date - click on a date to view all the tasks for that date.

3. "MISSION": imagine a construction company where all site information is shared with the client as:

(1). Diary of Tasks as information about everything that happened and anything that is scheduled to happen.

(2). Asset Management with contract hire and inspections in an asset diary showing deliveries, offhire and collections.

(3). Customer Contract and project management with people and cash flow analysis.

4. Tasks are intellectual property as documentary evidence while the diary is simply a method to present tasks to a person.

3. Clock-In and Clock-Out:

1. Each person has a legal obligation to register when they arrive onsite and when they leave.

2. Clock in and clock-out is a type of task - by person, by date, by site.

3. The person has simple of the hours they worked at a site as clear evidence to get paid the correct amount.

4. A weekly summary of all time sheet tasks are provided by site and by company.

4. Daily Activity Briefing (DAB):

1. The Site Manager creates a DAB for each day as a type of task that may be shared with the client.

2. The DAB will record the primary activity and location for the day, together with potential hazards and applicable control measures that shall be deployed.

3. Eacy DAB is created with a unique registration number - people attending the DAB meeting may enter the DAB registration number in their time sheet as evidence of their attendance.

5. Register:

1. The Site Manager reuses a persons clock-in task as the register of who is onsite.

2. The Site Manager may append the names of agency contrators who may not have clocked in, but are onsite.

3. Each person is assigned an activity and location as an appendix to the persons task.

6. Toolbox Talk (TBT):

1. The Site Manager may create a toolbox talk for a set of people onsite - the toolbox talk is recorded as a type of task.

2. The Site Manager may append the names of people attending the toolbox talk.

3. Eacy toolbox talk is created with a unique registration number - people attending the TBT meeting may enter the TBT registration number in their time sheet as evidence of their attendance.

7. Delivery or Collection:

1. Every delivery and collection to the site is scheduled as a type of task and shared with the client to minimuse congestion.

2. The planned delivery and the actual delivery may be recorded with optional photographic evidence where damage is identified.

8. Delay or Additional Work:

1. Every delay and additional work is recorded as a type of taks that is shared with the client with any potential cost implications for approval.

2. Snagging and non-conformance is recorded as a type of task with a Corrective Action Plan (CAP) shared with the client for approval.

9. Request for Information (RFI):

1. A Request for Informaton is a type of task that is shared with the client and may be emailed to a client representative.

2. The client may reply using encrypted online services or may reply by email where the message does not contain private, confidential or sensitive business information.

10. Photographic Evidence:

1. Any type of task may have photographic evidence attached as an uploaded picture.

2. Uploaded pictures cannot be changed and cannot be deleted, but additional pictures may be uploaded as new evidence - history cannot be changed.

11. Drilling:

1. Excavations may be recorded as a type of task with dimensions and photographic evidence that may be shared with the client.

2. The cost of each excavation is calculated using the standard price list for this kind of activity.

3. Daily and weekly summary list of all excavations on a site are provided as reports.

4. Knowledge of the excavation price list and terms is additional to the Diary of Tasks.

12. Minutes:

1. Minutes of meetings may be recorded as a type of task with any number of minuted topics that may be shared with the client.

2. Each minuted meeting is a document with any number of topics that may be printed.

3. Where the attendance list identify people by email, then the minutes of the meeting may be automatically distributed to all those email addresses.

13. Templates:

1. Standard business documents as known as templates and any template may be selected by a task to create a unique document.

2. A unique document is a standard template merged with any number of specific parameters.

3. The resulting document may be printed or emailed to the named recipiant. Company name and address information is selected from the CRM that is additional to the Diary of Tasks.

14. Expense:

1. Expenses and purchases may be recorded as types of task, with and without an uploaded VAT receipt.

2. Expense tasks are accumulated as a monthly report, quarterly VAT accrual report and annual return.

3. Consumables and purchased supplies may be recorded as type of task with accumulation of costs into financial reports.

15. Invoice:

1. Billable jobs ann expenses may be recorded as types of task where a task may become a line in an invoice.

2. Invoices to a company are one or more billable jobs. Invoicing is dependent on CRM information that is additional to the Diary of Tasks.

3. Payments to balance an invoice may be recorded as a type of task to help consolidate the annual return with actual revenue, rather than invoiced revenue.

16. Vehicle:

1. Mileage and fuel costs of private and company vehicles may be recorded as types of task.

2. Mileage and costs may be accumulated by the week, month, quarter and year as summary reports for financial purposes.

3. Some vehicles (with high mileage) are best to be classified as a company vehicle where all costs are classified as a business expense.

4. Some vehicles (with low mileage) are best to be classified as a private vehicle where an approved private mileage allowance is claimed without any tax implication.

5. Automated reports show that actual liabilities and benefits of both options so the best option can be selected with the benefit of hindsight.

17. Anniversary:

1. Anniversary dates may be added to the diary and retained year after year.

2. Reminders like vehicle insurance renewal dates msy be scheduled as a reminder.

18. Leave:

1. All kinds of leave may be recorded as types of a task.

2. Holiday requests, medical leave, sickness abstances, external appointments and other days away from the normal place of work may be scheduled as a task.

3. Holiday allowances, days taken and day balance may be requested as a report.

4. Executives can see at a glance, those people scheduled for holiday and conflicts when key people are on leave at the same time.

19. Skill:

1. It is a business requirement to be able to document the skills, qualifications, education, courses and clearance that each person has achieved.

2. A persons private diary may record each skills as a type of task.

3. Where clearances and courses like first aid need regular refreshers, the schedule for the refresher course is scheduled in the persons diary.

4. When a person has induction training for a new site, itt is recorded in the site diary and recorded in the persons private diary.

-. Skill is a kind of asset - should assets be in a site diary or personal diary?.

20. Accident Book:

1. The site diary is used to record accidents, trips and spills as types of task.

2. In the same consolidated diary, every aspect of the business is recorded and nothing is overlooked.

3. It is no longer a matter of where to look for the information because all business information is in the site shared diary.

4. An accident summary report will consolidate all accidents recorded in a week or month.

What does each person do?

1. Each approved person is responsible for their own time sheet that is a critical part of how they get paid.

2. Each person will self-register (using their personal computing device) and be assigned their unique PIN and password.

3. Each day each person is responsible to sign in and clock in to the project (site or work place) they are working at. This is because the fire warden has a duty to be able to show a register of all people on-site at any time.

4. Each day each person is responsible to will clock out when they leave the project (site or work place) so in the event of a fire, they do not have to be accounted for.

5. Each day each person is legal responsible to record the minutes working with HAV equipment. The PM will inform each person who is working with equipment that must have its HAV minutes recorded as evidence.

6. Each person may review their weekly time sheet summary to see the hours worked, what pay is due and when they pay will be transferred to their bank account. When the payment is made, the person may mark the time sheet summary as paid so the outstanding balance due is plain to see.

What does the PM do?

1. Each project has a project manager (PM) that may be called the site manager or site supervisor as the person responsible for everything that happens on the project. Responsibilities include time sheets and leave (HR), occupational health and safety (OHS) and quality management (QMS).

2. The PM clocks in and out in the same way as any approved person.

3. The PM can view the Daily Register Checklist (DRC) of who has clocked in and can assign activities to each person.

4. The PM will create the Daily Activity Briefing (DAB) as a summary of all daily activities, together with hazards and mandated control measures. The DAB includes the daily schedule of deliveries and collections (for the benefit of the client). The DAB information is shared with each person on-site, including the client. Each DAB is assigned a unique registration number and each person must enter that unique registration number into their time sheet to acknowledge that they have read and understand the DAB and its control measures.

5. The PM adds tasks as evidence of what happens each day including:

(1). Task description and uploaded photographic evidence of what has been done.

(2). Task detailed dimensions of an excavation, cavity, hole, drill or cut for billing purposes.

(3). Task as document as minutes of meeting, email, request for information.

(4). Task as evidence of every delivery and collection with cost if hire and supplies.

(5). Task as QA work package of completed, verified and client signed off work items.

(6). Task as Non-Conformance Report (NCR) of any deviation from the project plan as a potential delay or additional work. Task as a Corrective Action Plan (CAP) way be offered to the client as way to mitigate the effect of a Non-Conformance Report.

Diary:

Diary to be simplified to process tasks and tasks with sub-tasks.

Types of tasks to include: DAB, REG, MIN, RFI, QA (so add button list not needed).

Task Types include: (1) Note (reminder, staff), (2) Upload (photo with index), (3) Excavation (Cavity or Hole) dimension (drill, cut, etc..), (4) Document (Minutes, RFI, QA, Template, etc..), (5) OnSite (Delivery, Collection, Person), (6) Contract Change (delay, supply, additional work, different work), (7) DAB (activity, hazards, control measures).

Intellectual Property (Asset):

1. Every day the project generates intellectual property by way of information and evidence about the project. All project information is shared with the client so the client ends up owning all the intellectual property that was generated about the construction of their project.

2. As a principal, when the client pays for a project phase, title to all intellectual property genered by that phase is transferred to the client.

3. 100% of the information about a project is eventually owned by the client.

4. At the same time, information about a person or company is private and is not shared.

5. Intellectual property about a project may include:

(1) Human Resource (HR) time sheets as evidence of who and when.

(2) Occupational Health and Safety (OHS) Hand and Arm Vibration (HAV) evidence of who and when.

(3) Occupational Health and Safety (OHS) Daily Activity Briefing (DAB) evidence of hazards and control measures.

(4) Quality Management (QMS) Daily Task Diary (DTD) evidence work packages of deliverables.

Project RAMS: (asset)

1. Every project has a project Risk Assessment Method Statement (RAMS) that shall include:

(1) Project name, site and associated details.

(2) Method statement as the project plan of activities together with manpower costs.

(3) Assets to be hired to do the project together with HAV and cost details.

(4) Supplies to be procured by the project with delivery schedule and costs.

(5) Hazards implied by each activity together with relevant control measures.

2. The objective is to evolve the traditional RAMS into the project quotation so all aspects of the project is planned in advance in compliance with ISO 9001 Quality Management Standard and ISO 45001 Occupational Health and Safety Standard. Client confidence is maximised by demonstrating the total integration of QMS and OHS into the quotation.

3. The majority of information in a RAMS presented in the same way, however the information is suppliemented with costs that make up the project quotation and project contract.

4. A new project begins by cloning an existing RAMS and refining the details into a quotation. Continual improvements are rewarded with more accurate RAMS and quotations that do not contain errors of ommission.

x. Generic:

1. The two-tier data structure of task and topic may be used to represent all kinds of business information that is presented in a diary. By Date and By Site, and optionally By Person or By Topic.

2. This foundation structure is versitile and may be expanded to accomodate and support all kinds of business information.

3. With no infrastructure change, new objects and new services can be constructed and made operational in a few hours. It may become as simple as adding a new 4GL record to the knowledgebase.

4. Any business information that may be presented with a diary can be represented as a task with optional set of dependent topics.

y. TO DO:

1. In July 2018, not all the above objects are recorded as a type of task - some objects are recorded in unique tables. This paper is the plan to reduce the current level of diverse complexity into a simple task-topic two-tier structure. Simplification is much harder than complexity and has the benefit of hindsight.

2. The simple task-topic data structure will enable a greater number of objects to be deployed without increasing complexity. Simplification means faster and cheaper to maintain, but it also means its easier to learn and easier to use.

3. Phase 1 is to consolidate all objects into a type of task, except; CRM and Asset.

Index

1. B4* RAMS structure of four parts.

2. B5* Accident structure of five parts.

3. B6* Task-Topic structure for diary.

4. B28 old task to become new B61 type NOTE.

5. B25 old time to become new B61 type TIME by person.

6. B24 old REG checklist to become new B61 type TIME by person.

7. B23 old DAB to become new B61 type DAB.

8. QCC old B39+8 to become new B61+2 type QCC (Work Package + Work Item).

9. MIN old B27+6 to become new B61+2 type DOC (Document + Topic).

B61 Task:

01. Task Primary Key

03. Site Code (3 digit site index) to become site key (6 digits).

04. Task Secondary Key (used by children)

12. Verified by Key (to or competent or client person)

13. Person Key (diary person index or from person)

20. Created Person Key.

21. Created Date (diary date index).

22. Created Time.

23. Type of task: list (diary filter).

24. Status: list.

25. Cost Code: list.

26. Amount (dec2): (expense or purchase based on cost code).

27. Location or Floor or Level Number or List.

28. Drawing or Zone or room Number or List.

29. Client ref number.

30. Start Time of Day (HHMM) (clock in).

31. End Time of Day (HHMM) (clock out).

32. Time Duration (HHMM) (billable time).

33. DAB Registration Number (created by DAB and recorded by TS.

34. TBT Registration Number.

35. Mileage Integer.

36. Invoice Integer.

37. Follow Up or Expiry Date (scheduled event).

38. End or Completed Date (scheduled event).

39. Paid Date (scheduled event).

50. Type of Excavation: list: direction.

51. Excavation Count Integer.

52. Excavation Width Integer.

53. Excavation Height Integer.

54. Excavation Depth Integer.

55. Excavation Steel Integer.

56. Excavation Water List.

57. Excavation Debris List.

58. Excavation Watch List.

59. Excavation Height List.

60. Name of Person or Company + Personnel (vc32).

61. Upload 1+2 (vc32+vc32 or vc64).

62. Headline + Subject + Deliveries (vc32).

63. Hazard + Control Measures + RFI Reply (vc256).

64. Message + Description + Activity + Distr List + Work Package (vc256).

B62 Topic:

01. Topic Primary Key

03. Site Code (3 digit site index) to become site key (6 digits).

04. Task Secondary Key (used by topic)

05. Topic Secondary Key

12. Verified Person Key (client)

13. Person Key (diary person index)

20. Created Person Key.

21. Created Date (diary date index).

22. Created Time.

23. Type of task: list (diary filter).

24. Status: list.

25. Sort by Minute or work item Number

26. Follow Up Date (scheduled event).

31. Name of Person (vc32).

32. Message (vc256).

1. Task Management Service:

1. Task Management Service (TMS) means a diary of events as tasks.

2. Everything that can be scheduled and recorded as evidence in a diary is known as a task.

3. A task is an event that triggers a procedure as a unit of work or something that happened or is scheduled to happen.

2. Simplify:

1. Many different things were shown in a diary, but that has evolved so everything that can be shown in a diary is known as a task.

2. Tasks are indexed and classified by:

(1) Site means diary identity as project, contractor, client, supplier or person.

(2a) Date as shown on a month-to-view diary.

(2b) Time as shown on a day-to-view diary using half hour units.

(2c) Who as author identity.

(3) Subject as name of task.

(4a) Type of task: Financial, Time-Sheet, Document, Safety.

(4b) Kind of type of task: breakdown of task types.

(4c) Code of kind of type of task: cost code or cavity (hole) code.

(5a) Identity as invoice number or hole number or job number.

(5b) Billable to CRM name.

(6a) Amount as net or gross.

(6b) VAT code because amounts cannot exist without a vat code.

(7) Message or description with sub-fields.

3. Scope:Time and Financial

site	date	time	who	subject	type	kind	code	amount	vat	message
XYZ	21 Jan 2017	17:15	CC	Another Person	Time	Invoiced	IT	160.00	No	Clocked in 08:00. Clocked out 17:00. Billable Hours 8.0.
XYZ	21 Jan 2017	07:30	CC	breakfast	Finacial	Expense	EX	4.25	S	on-site sustainance paid by company
XYZ	22 Jan 2017	17:11	CC	Another Person	Time	Invoiced	IT	160.00	No	Clocked in 08:00. Clocked out 17:00. Billable Hours 8.0.
XYZ	22 Jan 2017	13:00	CC	lunch	Finacial	Expense	EX	4.75	S	on-site sustainance paid by company
XYZ	23 Jan 2017	17:13	CC	Another Person	Time	Invoiced	IT	90.00	No	Clocked in 08:00. Clocked out 12:30. Billable Hours 4.5.
XYZ	23 Jan 2017	12:00	CC	drill hole	Time	Invoiced Job	IJ	33.33	S	Drill vert, 127*300 into BB with water and debris fee
XYZ	23 Jan 2017	12:19	CC	Brass screws	Finacial	Invoiced Expense	IE	8.88	S	screws requested by client
XYZ	24 Jan 2017	08:12	CC	Billed Job	Finacial	Invoiced Job	IJ	410.00	S	Jan 21-23 billed job.
XYZ	24 Jan 2017	08:11	CC	Sales Invoice 12345	Finacial	Sales Invoice	SI	418.88	S	London Skyline Fitting Out
XYZ	31 Jan 2017	12:19	CC	Paid by XYZ	Finacial	Bank Payment	BP	418.88	S	match invoice 12345

4. Financial Business Requirement:

1. Tasks are recorded as evidence so all financial reports can be 100% automated without any further administrative overhead.

2. TIME. Each persons time sheets with evidence of billable time is a legal requirement. Time by rate provides the net amount invoiced. Each person may have a unique standard time rate, overtime rate and Sunday time rate.

3. EXPENSE. Each persons expense sheets show approved expenses payable by the company or invoiced to a client. Expenses require photographic evidence of receipts with the supplier a VAT number. Expenses may include VAT or have no VAT such as books. Expenses may may be invoiced to a client plus an administrative percentage such as 12%.

4. JOB. People do jobs and those jobs may be invoiced to a client as an invoice job with an agreed price. Drilling holes can be an invoiced job where the price is deduced from the drilling price list.

5. SALES INVOICE. A sales invoice is raised with a unique invoice number that is replicated to one or more TIME, EXPENSE and JOB tasks. An invoice shows one or more lines where each line represents one TIME, EXPENSE or JOB task. The invoice total is calculated with VAT as applicable. Invoiced amounts are shown in management accounts but are not shown in financial accounts.

6. SALES PAYMENT. Is when a bank record shows a transfer from a client with respect to one or more invoices. The payment is fragmented to balance each invoice that is marked as "paid" and each invoiced expense as "paid". The payment is separated into VAT and NET amounts as revenue.

7. PURCHASE ADVICE. For each time sheet, the person may raise an invoice or the company may raise a purchase advice to match the persons invoice. The person may be paid for their time and for approved expenses with VAT and CIS accounted for as needed. Purchase advice is monthly management information and not financial account information.

8. PURCHASE PAYMENT. Is a bank transfer is made to a persons bank account in response to an invoice or purchase advice. The purchase payment is shown in the financial accounts as Net amount (before CIS deduction), optional expense amount, optional VAT amount and optional CIS amount.

9. CIS. Deductions from net pay are accumulated and paid to HMRC on the 16th day of each calender month. VAT purchased amounts are accrued for quarterly reduction on VAT sales income.

5. Billable Expenses:

1. Personal expenses such as travel and accomodation may be billable to the company who invoices the expense to the client.

2. A person pays for travel as £12.00 gross as £10.00 net and £2.00 VAT.

3. The person claims the £12.00 from their company and the company has a purchase cost of £10.00 net and a purchase VAT accrual of £2.00. The company VAT bill is reduced by £2.00.

5. The company invoices the client for expenses as £10.00 net and the company are obliged to add VAT as £2.00.

6. The client pays the company £12.00 and has their VAT bill reduced by £2.00. The company payment of £12.00 is separated into Net sales income (revenue) as £10.00 and sales income VAT as £2.00.

7. In this example, the company have £2.00 purchase VAT and £2.00 sales VAT that cancel out each other. In practice, the company may choose to charge cost plus 12% so the company earn £1.20 to cover the administrative costs of processing such expenses.

8. Expenses paid by the company and not billed to a client are costs to the company accumulated as purchase Net and purchase VAT amounts.

5. VAT Return:

1. The quarterly VAT return is simply the sum of three monthly management accounts.

2. The quarterly VAT return is based on 4 simple numbers as:

(1). Sales income Net amount.

(2). Sales income VAT amount.

(3). Purchased Net amount.

(4). Purchased VAT amount.

3. Sales income means payments (bank transfers) from clients during the quarter. Note that sales invoices that have not been paid are not included.

4. Purchase means payments made to suppliers and as approved expenses. Note that purchase invoices that have not been paid are not included.

5. The quarterly VAT return is reported as 9 simple numbers as:

(1). Sales income VAT amount UK.

(2). Sales income VAT from EU as zero.

(3). Totel sum of 1 and 2 above.

(4). Purchased VAT amount.

(5). Amount payable as difference of 3 and 4 above.

(6). Sales income NET amount UK.

(7). Purchased NET amount UK.

(8). Sales income NET amount EU as zero.

(9). Purchased NET amount EU as zero.

6. Where purchases are high and sales income is low, then the amount payable may be negative and HMRC will pay the company. Directors may need to loan the company the money needed to continue during a time when costs are higher than income or the company can be disolved.

6. Annual Return:

1. The annual return is simply the sum of twelve monthly management accounts or four quarterly VAT returns.

2. Purchases are classified by a cost code to assist HMRC analysis of what is reasonable and what needs further investigation.

3. Supplies are clasified as a "cost of sale" and that would normally reflect the majority of purchases.

4. "Administrative" expenses should be minimised. "Entertainment" expenses should be eliminated because VAT cannot be reclaimed.

5. "Commission" expenses imply that the named person received income that is liable for income tax.

6. Where a large screen monitor is used in a project site hut to display health and safety information, then that monitor is a cost of sale for the project and not office equipment fixed asset. When the project has ended, all equipment in the project site hut is liquidated or scrapped because the administrative cost of storage will exceed the residual value.

7. As a general policy, equipment is hired for each project so no fixed assets exist to be insured and stored between projects.

5. Management Account:

1. The monthly management account is based on 6 simple numbers as:

(1). Sales Income Net amount.

(2). Sales Income VAT amount.

(3). Purchase Net amount.

(4). Purchase VAT amount.

(5). Expense Net amount.

(6). Expense VAT amount.

2. Expenses are just a different type of purchase. Expenses and purchases are accumulated and treated as purchases in financial accounts.

3. VAT accrual is always reported as: (1) sales income VAT minus (2) purchase VAT minus (3) expense VAT and (4) amount dues balance. Note that purchases include payments to people as payroll or invoiced.

5. Task Types:

1. Tasks are selectable by type as:

(1). Time sheets with HAV by person as daily Register.

(2). Daily Activity Briefing (DAB).

(3). Document such as minutes of meeting with many paragraphs.

(4). Document such as request for information email.

(5). Task job as cavity (hole) with photo upload.

(6). Task with photo upload.

(7). QA work package with many items.

(8). Asset Inspection.

(9). Financial transaction: job, invoice, expense, purchase, payment.

2. Tasks are selectable as a type of report such as:

(1). Time sheets per day per project.

(2). Time sheets per week showing projects.

(3). Cavity tasks per day.

(4). Cavity tasks per week.

(5). Tasks with uploaded photos by name.

(6). Tasks as documents by name.

(7). Tasks as financial transactions.

Task Design:

The number of different types of task has increased to the point where a two-level classification is mandated and known as (1) Class and (2) Type.

Task classes include:

21. Asset with types as:

(1) Supply Delivery.

(2) Hire Delivery Contract Hire Equipment.

(3) Off-Hire Contract Hire Equipment.

(4) Hire Collection Contract Hire Equipment.

(5) Inspection as Loler, Puwer, Firer, Pat, etc..

22. Contract with types as:

(1) Additional work.

(2) Delay to work.

(3) Change to planned work.

(4) Non-Conformance.

(5) Snagging.

(6) CAR as Corrective Action Plan.

(7) QA as Work Package with many work items.

23. Document (IP) with types as:

(1) Note.

(2) Minutes of Meeting with many minutes.

(3) RFI as Request for Information.

(4) Email Message.

(5) Document with many paragraphs.

(6) Reminder as scheduled alarm or email message.

(7) Upload (file or picture) Evidence.

(8) Template as Standard Letter or Document.

24. Excavation with types as:

(1) Cut and Chase with dust, working at height, debris, etc..

(2) Drill Downwards.

(3) Drill Upwards.

(4) Drill Horizontal.

25. Finance by Person with types as:

(25121) Personal Labour where time worked for the company is billed with a time sheet.

(25122) Personal Expense where consumables (travel, subsistence, phone) are purchased on behalf of the company.

(25123) Personal Purchase where supplies (cost-of-sale) are purchased on behalf of the company.

(25124) Personal Invoice where one or more persons labour, expenses and purchases are claimed from the company - next personal invoice number generated.

(25125) Personal Payment where one or more expense invoices are paid by the company.

25. Finance by Company with types as:

(25241) Supplier Labour (subcontractors) where the company hires labour from a supplier, agency or self-employed.

(25242) Supplier Hire (Contract Hire) where the company requests assets to be hired from a supplier.

(25243) Supplier Purchase (Purchase Order) where the company requests supplies to be purchased from a supplier.

(25244) Supplier Invoice where the supplier invoices the company for payment - supplier purchase invoice number may be entered.

(25245) Supplier Payment where the company pays the supplier.

25. Finance by Project (Company) with types as:

(25351) Project Labour where the project accumulates labour costs by the day, week, month and total.

(25352) Project Hire where the project accumulated contract hire costs.

(25353) Project Purchase where the project pays for supply costs.

(25234) Client Invoice where labour + hire + purchases are lines on a sales invoice billed to a client - next client invoice number generated.

(25235) Client Payment where one or more sales invoices are paid by a client as cash accounting revenue.

26. Time (by Person) with types as:

(1) TS as Daily Register as time sheets.

(2) DAB as Daily Activity Briefing == document?.

(3) DPC as Daily Pre-Start Checklist.

(4) HAV as Hand and Arm Vibration.

(5) Leave.

(6) Holiday.

(7) Sickness.

(8) Training.

9. Intellectual Property (IP):

1. Daily Task List Register and the Inspection Reports become valuable Intellectual property that is transferred to the client.

Document Control.

1. Document Title: Daily Task List.

2. Description: Daily Task List, policies and guidelines.

3. Keywords: Daily Task List, policies and guidelines.

4. Privacy: Shared with approved people for the benefit of humanity.

5. Edition: 1.1.

6. Issued: 2 Jan 2018.