| | 5.3.9.2 M2 Termination Procedure | |
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| Termination Spread Sheet | | From the spread sheet dashboard, click the Termination Job icon to view current contracts that have terminate with a end date of this month. The spread sheet may be filtered to show current contracts with any selected end month. | | The three procedures to be completed for each terminating contract as: | | 5.3.4 F4 Proforma | | 5.3.5 F5 Upload Advice | | 5.3.6 F6 Invoice |
| Automated Data Assistant: | | Eliza will monitor all F4, F5 and F6 procedures. Where a terminated contract is more than one month old and F6 procedure has not been completed, then an automatic email reminder is sent to finance. Where a terminated contract is more than two months old and F6 procedure has not been completed, then an Executive email reminder is posted. |
| F4 Proforma | | This procedure is to verify that the payment schedule is complete and correct for each terminating contract. | | Where actual consumptions is required, then the energy provider is to be contacted to request actual consumsion so actual commissions can be calculated. | | A F4 proforma spread sheet may be created to send to the energy provider to request relevant consumptions. |
| F5 Upload Advice: | | Actual consumption for each terminating contract may be manually entered of bulk uploaded. | | The F5 bulk upload must match on service number (MPAN or MPR) and contract start date, end date and supplier name - the spread sheet is a reflection of the F4 spread sheet generated above. Care must be taken to ensure that the energy provider or supplier name will match the proforma spread sheet. |
| F6 Invoice: | | Once actual consumptions are entered then the actual commission can be automatically calculated. The calculated commission may be manually compared with any commission amounts proposed by the energy provider. The commission due is calculated from the calculated annual commission minus any commission paid in advance. The invoice is automatically created showing the commission due. |
| Document Control: | | 1. Document Title: M2 Termination Procedure. | | 3. Keywords: M2 Termination Procedure. | | 4. Description: M2 Termination Procedure. | | 5. Privacy: Public education service as a benefit to humanity. | | 6. Issued: 11 Jun 2018. | | 7. Edition: 1.3. |
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