Occupational Health and Safety

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15.10. ISO 45001 Occupational Health and Safety (OHS) Standard:

1. ISO 45001 OHS is intended to enable the company to manage its OHS risks and improve its OHS performance. ISO 45001 is a strategic sustainable company decision to help is people be safer, healthier and more effective.

2. The company is responsible for ensuring that it minimises the risk of harm to the people who may be affected by its activities. People include its workers, managers, contractors, subcontractors and visitors. The company is responsible to people engaged to perform documented procedures where those procedures are part of their occupation.

3. The company asks people to undertake certain physical activities that may be hazardous to health where appropriate preventative measure are not taken. Documentation identifies each and every activity, each potential hazard and every appropriate preventative measure. Continuous improvements are then applied to reduce hazards and improve preventative measures.

4. It is logical that those people undertaking physical activities will be more knowledgeable about the risks and what preventative measures may be appropriate. ISO 45001 is about the involvement of everybody in a coordinated way to achieve a safe, healthly and effective working environment. Legal obligations may also be required to promote well being as a management tool, not as a legally binding document.

2. Glossary of Terms:

OHS means Occupational Health and Safety as the subject of ISO 45001 standard.

ILO means International Labour Organisations OSH Guidelines and ILS standards.

OHSAS means BS 18001 Occupational Health and Safety System - now superseded by ISO 45001.

HSE means Health and Safety Executive as the regulator who enforces these legal regulations.

3. ICRVI Methodology:

1. Identify all the processes and procedures (activities) at the place of work.

2. Check with the help of all involved people )workers) whether any procedure has significant associated hazards that could cause harm.

3. Reduce risks that can lead to serious injury (accidents or long term sickness) by removing the hazard, modifying the work process aand protecting the people involced (workers).

4. Verify whether the measures you have put in place to protect people are working properly and that the rules are being followed.

5. Improve by always looking out for what could be done better and more safely.

4. OHS Performance:

1. Developing and implementing the OHS Policy and OHS Objectives.

2. Establish systematic processes which consider its context and which take into accout risks and opportunities, and its legal and other requirements.

3. Determining the hazards and OHS risks associated with its activitiesl seeking to eliminate them or putting in controls to munimise the potential effects.

4. Establishing operational controls to manage its OHS risks and its legal and other requirements.

5. Increasing awareness of its OHS risks.

6. Evaluating its OHS performance and seeking to improve it, through taking appropriate actions.

7. Ensuring people take an active role in OHS matters.

5. Benefit Analysis:

1. Improving the ability to respond to regulatory complience issues.

2. Reducing the cost of incidents and accidents.

3. Reducing downtime and the cost of disruption to operations.

4. Reducing the cost of accident insurance premiums.

5. Reducing absenteeism and employee turnover rates.

6. Recognition of having achieved an international benchmark.

7. Compliance within a supply chain of shared and common standards.

6. Risk Assessments:

1. The company (with more than 5 employees) must undertake a risk assessment and prepare a method statement before work commences.

2. A Risk assessments will identify a list of potential hazards. Each potential hazard will identify a list of control measures to eliminate or reduce the risk.

3. Risk assessments may include the following:

6.1. Working At Height:

1. A Director has the right to do whatever they choose, but standing on a desk to change a light fitting has a risk.

2. A Director may choose to hire a cherry picker with skilled operator to work at height.

6.2. Electrical Equipment:

1. A Director has the right to do whatever they choose.

2. A Director may choose to hire a qualified electrician to work on any electrical equipment.

3. As a policy, electric systems are evolving towards low voltage battery powered, solar charged solutions.

4. It is safe to work with 5 volt USB lights, 12 volt LED lighting systems and 24 volt laptop systems.

6.3. Moving Machinery:

1. A Director has the right to do whatever they choose, including driving an electric schooter or gress cutter.

2. A Director may choose to hire moving machinery with skilled operator to do a job.

6.4. Heavy Items:

1. A Director has the right to do whatever they choose, but would be foolish to lift too much.

2. The skill of moving heavy items is to roll and lever the item so the whole weight is never off the ground.

6.5. Noise and Vibration:

1. A Director has the right to do whatever they choose, but would be foolish to work without noise defenders or work with vibrating machines for more than a few minutes.

6.6. Visual Display Screens:

1. A Director has the right to do whatever they choose, but must show an example by never sitting in front of a screen for more than one hour without taking an exercise break for 10 minutes.

7. Accident Book:

1. The accident book records not only actual accidents but near misses, incidents that could have caused an accident and OHS notes for analysis, review and corrective action.

8. Personnel OHS Awareness (Induction) Training:

1. People cannot be trained in occupational health and safety, but can be trained to be aware of occupational health and safety risks and measures. People can be invited and encouraged to participate and take an active role in OHS matters.

2. Standards exist for the benefit of the people who need them and who contribute to the implementation.

9. Continual Improvement:

1. The single most important aspect of OHS is not certification, but continual improvement of methods to reduce risks. The primary benefit of a fully automated OHS service is that it is easy to evolve, easy to make relevant information available to the people who need it and to know when and who has registered as being aware of a specific aspect of OHS - immutable evidence.

10. Structure:

1. Intro.

2. Exec Summary.

3. Glossary.

4. Context of the organisation.

5. Leadership.

6. Planning.

7. Support.

8. Operation.

9. Performance Evaluation.

10. Improvement.

11. Contract Evaluation:

1. Winning a contract may include demonstrating that adequate online application services exist that can rapidly evolve to meet new challenges. Risk management begins with a bespoke application service that can be proven to support all health and safety regulations such as risk assessments, method statements and ways to prove that control measures are deployed.

2. The company must be able to demonstrate that subcontractors can be brought up to speed to do a job without risk and in accordance with the method statement. Personnel must have ready access to all control measure information for each activity they are assigned to do - evidence must be automatically gather to demonstrate compliance.

3. Trend: Customers are backed by big private equity groups who look to minimise liability and risk by shifting the risk down the supply chain to contractors, vendors and suppliers. Those suppliers who have the infrastructure to manage risk in an effective way can provide customers with the level of service they demand.

4. Once upon a time, a contract could be won by having an adequate paper method statement, but now much more is demanded as the fully infrastructure of risk managment, deploying changes and .

Apendix

a. Corporate Social Responsibility:

1. The supply chain of partnerships share a common corporate social responsibility to their local community and their professional community across the world.

b. Cyber Criminals:

1. Following Government advice suggesting that it would be a good idea to retaliate against cyber criminals, it must be stated that this is a very bad idea and must never be attempted. Criminality is not a game where one side plays against the other, its an illegal way for criminals to attack innocent people and companies. To retaliate in any way would be illegal and must never be attempted. Criminals know who you are, where your family live and where your loved ones go to school. Criminals can be expected to resort to a physical attack, kidnap or worse, if they see you as the one thing in the way of them earning ten million pounds.

2. The only way to deal with cyber criminals is very good privacy, exceptional security, a scant on-line profile and the ability to become somebody else when needed. Government advice to retaliate in any way must be ignored. The same government advice is that complete security is not possible - that advice is wrong so long as people stop using public phone calls, stop using public emails and stop downloaded software such as Office. Complete security is possible when all stored data is always encrypted and all communications are always encrypted using an application service.

3. The vast majority of data breaches are caused by email backup files being copied by system administrators. By switching from email to encrypted application services, the vast majority of data breaches will be eliminated.

c. Ethical Trading Policy:

1. The supply chain of partnerships implement ethical trading with all suppliers.

2. Each company rejects human trafficing and modern slavery.

3. Privacy-by-design is built-in: Bespoke Application Services are protected from being stolen by data encryption and from being lost with data replication.

d. Supply Chain of Partnerships:

1. The provision of bespoke application services with continual improvement to many companies in many countries is complex and beyond the scope of any one company. Many specialist companies working in a coordinated supply chain are able to provide what no other business can provide.

2. Partnerships are independent companies that choose to become part of a supply chain and may be part of many supply chains. Each company trades with one another with fixed price projects paid on delivery - no hourly paid work is ever involved. Each company may undertake a fixed price project with any number of people and may subcontract any activities to any other company as may be applicable.

3. Each company is like any utility company that bills for work done when that work is delivered. Outsourcing to a specialist company may include; Insurance and Payroll, Invoicing and Remitances, Telephone and Mobile, Internet, Accommodation and Furnature, Heating and Cooling, Food and Drinks, Sales and Account Management, Electrics and Plumbing, Storage and Travel, Certificate and Key Management, Water and Drains, Cleaning and Repairs, Accommodation and Entertainment, Domain and Brand Management, Recruiting and Training, Lighting and Gardening, Music and Video, Uniform Clothing and Safety Equipment, Legal and Financial, Health and Fitness, Lift and Pool Maintenance, PR and Marketing, Investment and Banking, IT and email, etc..

4. Of all the trades that must be coordinated, none is as significant as Education.

e. Free Nutrician Policy:

1. Food and drinks are provided by the company to ensure that each person has good quality nutrician to keep then healthy, fit and to promote wellbeing. In compliance with HMRC regulations, every person working in their normal place of business is provided with good canteen food and drink that is of a reasonable quality and may include a glass of wine or bottle of beer. Tax and NI is not due of such nutrician so long as it it provided in a workplace canteen and it of reasonable (not excessive) quality, however the food served to Directors may be different to that served to other people.

2. The company has a duty of care for its employees and that means it is less of a risk if people stay in their place of work during meal breaks - people are quickly available in an emergency. People work 24*7 and so when a meal is due, it may not be reasonable or safe to ask a person to step outside to find a meal in the middle of the night or over a weekend. While an incident or problem is ongoing, people may be asked to work extended hours and it is reasonable to provide food and drink to enable them to continue to work though a incident or problem. In general, a meal is served when people are working at 08:00, 12:50, 17:40, 22:30 and 03:20. Drinks are served as required and in moderation.

3. Each persons workstation may be a health and fitness gym. By law, desks and chairs must be adjustable to match what a person needs at different times - sometimes people may wish to sit, stand, jog and lie down. Sanitation may include a toilet, shower, jucuzzi, bath tub and swimming pool with adequate changing facilities, drying facilities, laundry and washing facilities.

Appendix

10 ISO 45001 Occupational Health...

19 Task Management Service...

32 Health and Safety Induction...

33 Daily Check Sheet...

34 Daily Activity Briefing...

35 Risk Assessment Statement...

36 Toolbox Talk...

37 Request for Information...

38 Stock Control Service...

39 Accident Book...

40 Frequently Asked Questions...